Student Devices

What is a Chromebook?
Checkout this 90 second video 

Is it necessary to check out a Chromebook or can students use a personal device?
The Chromebook is the required 1:1 device at this time. It will allow us to facilitate student use and provide all students with course related applications.  

What exactly will my student receive?
Each 6th-12th grade student will be assigned an HP Chromebook 11 along with an AC charger.  It is expected that students bring Chromebooks fully charged along with the AC adapter to school each day.  Devices should be charged using the provided charger only.

Google Apps and Extensions that have been approved by the school can be installed on the Chromebooks through the Google Play and Chrome Web Store.  These are requested by teachers and are made available through Centennial’s management platform.  If a student is in need of an educational app, they can discuss with their classroom teacher to confirm and start the request process.

The Chromebook comes equipped with audio and video recording capabilities through a built-in microphone and camera. All electronic recordings created with the device must comply with District Policies and State and Federal Laws. District policy prohibits the use of electronic recording devices in a manner that compromises the privacy interests of other individuals. District policy also prohibits harassment and bullying (District Policy #514). Users of the Chromebook devices are required to use the device in a manner that complies with these and other District Policies. Use of the Chromebook in a manner that violates District policy may result in revocation of the device and may result in further disciplinary consequence.

Use of the Chromebook and any other devices with audio and video recording capabilities during instructional time is at the discretion of the teacher and the student must obtain prior approval to use the device for such purposes. Any electronic recordings obtained with the recording device are for instructional/educational purposes and individual use. Therefore, electronic recordings obtained with the Chromebook may not be shared, published or re-broadcasted for any reason by the student without permission. Furthermore, users of the Chromebook should be aware that State and Federal laws in many instances prohibit secret or surreptitious recording undertaken without the knowledge and consent of the person or persons being recorded. Violations of State and Federal recording laws may be reported to the proper authorities and may result in criminal prosecution.

In accordance with the Child Internet Protection Act, all Centennial Schools Chromebooks are filtered, blocking access to inappropriate online content whether the device is at school or at home.  This cloud-based filter overrides any filtering you may have at home.  Many home routers do allow for time limits to be set for network traffic so parents may choose to do this. 

General Precautions

• Keep food and liquids away from devices.

• Carefully insert charging cords and headset cables into the device.

• Other materials should not be stacked on top of the device.

• Placed devices in sleep mode or shut down when not in use to conserve battery life.

• Devices and accessories must remain free of any writing, drawing, stickers, or labels that are not the property of Centennial Schools ISD12.

• Avoid temperature extremes with heat and cold.  If the device gets cold, let it warm up to room temperature before operating.

• Devices must never be left in an unlocked car or any unsupervised area.

Screen Care

• Screens can be damaged if subjected to rough treatment and especially sensitive to excessive pressure on the screen.  Devices are to be handled in a way that does not place extra pressure on the screen.  

• Do not lean on the top of the device or place any object on top of the device.  

• Handle the device carefully not to bump against hard objects such as walls, lockers, care doors, ...etc.

• Screens can be cleaned with a soft, dry, anti-static cloth

Lost or Stolen Devices
If the Chromebook is lost, it must be reported to the school office as soon as possible. It may be the responsibility of the student and family to recover or replace the lost Chromebook. If necessary, the District and the police will assist in recovery.

Do not attempt to gain access to the internal electronics or repair your Chromebook. If your Chromebook fails to work or is damaged, report the problem to the school office as soon as possible. Chromebook repair/replacement options will be determined by District Technology Department staff. You may be issued a temporary Chromebook or other materials until your Chromebook is working properly or replaced. If the Chromebook is experiencing technical difficulties outside of school hours, you will need to wait until you return to school to fix it.

Replacement fees may be assessed for lost or damaged devices
- Damage of broken screen - $40
- Battery Replacement - $25
- Keyboard Replacement - $60
- AC Power Charger Replacement - $20
- Replacement of Centennial Asset Label - $15
- Replacement Cost of the entire Chromebook - $225
*Costs are approximate and may fluctuate due to market conditions at the time of damage

The District offers an optional Chromebook Protection Plan to protect families from expensive repair costs.  See next section for details.  

Students who leave Centennial Schools during the school year must return the Chromebook, along with any other accessories, at the time they leave. The Chromebook and charger should be returned to the school office staff.

An optional device protection plan ($30 per year) is available for families with 6th-12th grade students to purchase annually.  This plan covers the first instance of accidental damage.  When enrolled in the protection plan, any additional instances of damage would be repaired through a $20 deductible.  This is an elective plan and is not required.  Families that qualify for the Free and Reduced Lunch Program are eligible for the Chromebook Protection Plan at no cost.  Families interested in applying for the Free and Reduced Lunch Program can get application information on the ISD12 Nutrition Services Webpage. 

Potential Costs to Families for Damage and/or Loss WITHOUT the Device Protection Plan
- Damage of broken screen - $40
- Battery Replacement - $25
- Key/Keyboard Replacement - $60
- Replacement Cost of the entire Chromebook - $225
* Costs are approximate and may fluctuate due to current market conditions at the time of damage

What is Covered Under the Protection Plan?
All Chromebook parts are covered, including the battery, internal and external components, LCD screen, external buttons, audio jacks, ..etc.  This includes parts and labor. The plan must be renewed each year per device and is valid from the day students checkout a device until the device is turned back in.

What is Not Covered Under the Protection Plan?
Intentional damage is not covered. Intentional damage is that which is either observed to have willfully occurred or that which is determined by the type of damage to have been willful in nature.
- Damaged caused by liquids is not covered
- Loss or theft is not covered
- Loss or damage to the AC Charger is not covered
- Removal of Centennial asset label is not covered
- Keys that are removed from the keyboard are not covered

Examples of Repair Costs

The Chromebook Protection Plan is purchased Online through Campus Fees in Campus Portal for Parents. 

• The Chromebook Protection Plan is available for purchase at the beginning of each school year until mid September.  If you missed the deadline, please reach out to the site office for options.
• You will receive a receipt at the end of your transaction.  The receipt is your confirmation that the protection plan has been activated.
• Families that qualify for the Free and Reduced Program are automatically enrolled (no action needed).

Need help logging into Campus Portal?  Click here for instructions

Always keep an eye on your assigned Chromebook.  Never leave a Chromebook unattended.  When not in your personal possession, the Chromebook should be in a secure environment.  Unattended Chromebooks will be collected and stored in the school office. 

Chromebooks should always remain in the assigned student's possession.  Do not lend your Chromebook to another person.  Each Chromebook is assigned to an individual and the responsibility for the care of the Chromebook rests with that individual.  

Each Chromebook has a unique identification tag and at no time should the label be modified or removed.  Users needing a replacement identification tag will be assessed a $15 fee.

Access to the technology in Centennial Schools ISD12 has been established for educational purposes. All electronic technologies must be used in support of the educational program of the District. This access is a privilege and may be revoked at any time for abusive or inappropriate conduct related to the use of electronic technologies.

Failure to comply with the District’s Bullying Prohibition Policy #514, Technology Acceptable Use and Safety Policy #524, or the guidelines stated in this document for care and use of the Chromebook may result in the loss of privilege to take the Chromebook home or use the Chromebook in general.

The Chromebook is the property of Centennial Schools ISD12 and as a result may be seized and reviewed at any time. The student should have no expectation of privacy of materials found on an ISD12 Chromebook.

Will the Chromebook be used everyday and all day? 
Use of the Chromebook is always within the teacher’s discretion and how it fits into the instructional design each day.  There may be class periods when the Chromebook is used constantly and other periods where it may not be used at all.

What if students are experiencing technical issues?
Students will be taught and should be knowledgeable of basic device troubleshooting. Students with device problems beyond basic troubleshooting should be referred to the media center at the Middle School and High School.  Occasionally, a student may need to drop off the device in exchange for a loaner during the day, but since all work should be saved to Google Drive, there is virtually no disruption to accessing work.

Can I connect the school issued Chromebook to my home WiFi?
Absolutely.  This can be done through the WiFi settings found through the Settings menu in the bottom right corner of the Chromebook.  

Can I change my password?
Students have the ability to recover and change their password at any time through myid.isd12.org.  

Will the only method of security be a password?  Is there any other type of Identity Management?
Centennial Chromebooks will only allow students and staff to login with their Centennial credentials.  Each device is also assigned through a device management system to each student with information such as serial number, mac address, repair history, protection plan enrollment, ...etc.    

What if we don’t have internet access at home?
Families that do not have internet access at home can contact the school office for assistance to check out a hot spot.

How long will the battery last? 
The school-issued Chromebook should be charged using the provided AC charger and brought to school ready to use each day.  Fully charged device batteries will typically last 10-12 hours of use (this may vary depending on type of use).  Waiting to charge the device until the charge is low will extend the battery life.  It is the student’s responsibility to charge the device at home and ensure it is ready for the school day.  Failure to do so may result in the student’s inability to participate in classroom learning activities that day.

Can I print from the Chromebook?
Printers can be connected to Chromebooks at home if they are compatible.  In most cases, students will be able to turn in assignments electronically.  If a student needs to print a document, they can work with their classroom teacher or media center staff.      

Can a family purchase a case for the Chromebook?
Yes, families can purchase a protective case that fits an HP Chromebook 11.  This is optional.

Can a family block websites or set time limits on the student Chromebook?
Chromebooks are filtered in accordance with the Child Internet Protection Act.  There are many solutions that families can use to monitor, limit, or filter a home WiFi network.  It is important to note that home filtering solutions could possibly interfere with online resources needed for coursework.  Open DNS and Disney Circle are two common solutions.